Employment

Career Opportunities

Updated 03/09/2021

Available positions:

 

 

Position Description Title:

 Administrative Assistant

April 2021

Classification: Non-Exempt / Reports to: President and CEO

General Summary:

Provide secretarial and administrative support for the Chief Executive Officer and Chief Operations Officer while providing professional execution of day-to-day tasks and special projects while working within established standards, policies and procedures.

This position plays a key role on the HR function preparing payroll and helping to manage and promote the Company’s health and welfare plans for medical, prescription drugs, dental, vision, accident insurance, disability insurance, life insurance, spending accounts, and other voluntary benefits and wellness initiatives.

Other areas of involvement include supporting marketing initiatives, maintaining vendor management directories and tracking policy renewals.

 

Essential Functions & Requirements:

 Administrative Assistant

  • Serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, facilities and operations.
  • Maintain appropriate directories, phone lists and coordinate with Information Services on network issues.
  • Maintain bulletin boards
  • Manage and coordinate donation requests
  • Open, sort and distribute mail.
  • Coordinate and organize meetings
  • Organize Board reports received from departments and prepare for distribution
  • Compose and type proprietary correspondence, reports and other documents
  • Prepare and maintain various minutes for and other meetings as appropriate for record-keeping purposes
  • Prepare routine correspondence and memos.
  • Perform usual administrative duties such as typing, filing, scheduling, calendar management, etc.
  • Obtain information, status reports, or answers on various business matters, inquiries or projects as directed.
  • Responsible for maintaining various reports, assists with developing presentations, creating forms, templates, and other documents.

 Human Resources/Payroll Assistant 

  • Assist employees with benefit questions
  • Create and distribute documents
  • Reconcile benefit invoice
  • Assist and collaborate with various levels of staff to accomplish tasks/assignments
  • Serves as the primary contact for the Office of Human Resources for all inquiries, responding to questions and requests from staff and retirees as well as outside callers including applicants; answering and directing questions as appropriate.
  • Liaison for employee injury reports and provides necessary Worker’s Compensation record-keeping, related follow-up, and coordination with long-term disability. Maintains, prepares, and electronically submits necessary governmental OSHA reports.
  • Maintains electronic and physical employee record tracking to include, tuition remission, driver checks, required training, evaluations, and conflict of interest forms.
  • Processes employment verifications and background checks
  • Maintains the Board faculty and staff and organizational charts, and other specialized documents.
  • Processes and maintains employee electronic and physical records. This includes coordinating employment paperwork, database entry, and relaying necessary HR information. Serves as the point of contact for all new hires.
  • Processes and maintains volunteer records.
  • Provides general office upkeep to include the creation of new hire files and archiving, office supplies ordering, and storage room organization.
  • Assists in scheduling orientation activities and other HR-related activities.
  • Maintain paper and electronic HR files and records
  • Ensure time-sensitive information is entered into the payroll system for the correct processing period
  • Make sure information in the payroll system is correct and up to date
  • Evaluate employee timecards and research discrepancies before processing
  • Keep accurate records of all changes for each pay period for Management
  • Respond to employee pay inquiries in a timely matter
  • Communicate with employee/managers as necessary regarding payroll issues
  • Assists in scheduling orientation activities and other HR-related activities.
  • Perform other duties as assigned

Knowledge, Skills, and Abilities:

  • Adheres to IRCO’s Organizational and Employee Mission Statements.
  • Fulfill IRCO’s compliance in operations and security by adhering to government regulations, IRCO’s policy, and established procedures. Required to attend Bank Secrecy Act training.
  • Performs a broad range of tasks of varying complexity and scope.
  • Ability to apply critical thinking to identify the strengths and weaknesses of alternative solutions or approaches to problems.
  • Must be comfortable in presenting in front of groups and frequently interacting with employees
  • Must be self-motivated, energetic, have a positive attitude, and willing to help others
  • Must be capable of multi-tasking with ease in a fast-paced environment
  • Excellent interpersonal and organizational skills.
  • Ability to work both independently and collaboratively as part of a team.
  • Strong proficiency with Microsoft Office, specifically Excel
  • Current undergrad student pursuing a Bachelor’s Degree in Business Administration is preferred
  • Strong analytical capabilities.
  • Strong communication skills – both verbal and written.
  • Ability to partner effectively with all levels of an organization

Physical Requirements:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be available and willing to travel to such locations and with such frequency as the employer determines is necessary or desirable to meet its business needs. Must possess sufficient manual dexterity to skillfully operate standard office equipment including but not limited to: a computer, typewriter, adding machine, facsimile machine, photocopier, and telephone. A telephone device to enhance hearing will be provided if needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk, sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must be able to relate to other people beyond giving and receiving instructions: (a) can get along with co-workers or peers without exhibiting behavioral extremes; (b) perform work activities requiring negotiating, instructing, supervising, persuading or speaking with others; and (c) respond appropriately to criticism from a supervisor.

COVID-19 Considerations:
Everyone within the credit union is required to wear a face mask. Our teller windows have plastic barriers, all common areas are sanitized multiple times a day, and we are following social distancing guidelines.

Apply online under Employment Applications.

Employment Applications